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12. Play and Coach Out of Area Process

The NCJLA encourages all clubs to communicate with their membership about the process to change clubs or play/coach in a different area prior to opening annual registration. The NCJLA recognizes that each family is unique and may have extenuating circumstances which prevent them from participating in their local community lacrosse program. This process was developed to facilitate communication between families and their local lacrosse club leadership when those circumstances arise.

 

Club Website Content

 

Ensure that your club marketing material and website lists only those zip codes, towns, neighborhoods and school districts in your geographic area approved by the NCJLA.  Listing out of area zip codes, towns, neighborhoods and school districts will be considered by the NCJLA as a form of recruiting outside your club's approved geographic area and no release and play out of area petitions will be granted if appealed for that season of play. To verify, or update your official club records please email execdirector@ncjla.org.

If players are found to have failed to submit the proper forms for playing out of area and/or failed to secure the approval of the club responsible for their address the team in which they are rostered will be determined to have an illegal roster. See below for consequences related to an illegal roster or failure to abide by the Play or Coach Out of Area Process.

 

Coaches Who Change Clubs

Coaches who have changed clubs may not coach players they have coached on a previous team for a period of one year. The penalty for knowingly violating this NCJLA policy will be:

  • The coach shall be removed from the team and barred from coaching within NCJLA.

  • Players shall be immediately removed from the roster.

  • The team may continue playing with a different coach to finish the season, but shall be banned from tournament and festival play.

  • Exception:  If the previous club is no longer willing to field a team at the level under consideration, then players and coaches may play for the 2nd team.

  • Falsifying player requests to change clubs to manipulate this rule will be considered a violation. All violations should be reported to the NCJLA Boys Director boysdirector@ncjla.org or Girls Director girlsdirector@ncjla.org 

Geographic Boundaries (for ALL players starting October 1, 2017)

Geographic territories for all NCJLA Clubs are listed on the NCJLA website. Beginning on October 1, 2017 all NCJLA players are expected to play for the NCJLA club they last played for or the NCJLA club responsible for the operations that correspond to the player’s residential address. Should there be extenuating circumstances the legal guardians of the player that wishes to play in another club should complete the following:

  1. Contact the President of the club that corresponds to your residential address and inform them that you wish to have your child play in another club and would like for them to sign a Release to Play Form. Club presidents have 5 days (120 hours) from receipt of the request to respond to the parent and/or file the Release to Play form with the NCJLA. If no response is provided then the club, by default, has released the player.

  2. If released, contact the President of the club that you wish to play for and request for them to sign an Acceptance to Play Form. Club Presidents have 5 days (120 hours) from receipt of the request to respond to the parent and file the Accept to Play Form with the NCJLA. If no response or Acceptance to Play form is provided then the receiving club has, by default, accepted the player.

    1. Parents and clubs should be aware that the club for whom a player wishes to join is not required to accept the player. Clubs should have space available and have placed all past players from their teams and all new players in their geographic area on a team before placing players from out of area or a different club. Once a player is released there is no guarantee that should the player wish to return to the releasing club that there will be a roster spot available.

    2. Once released from the club, parents are free to choose which club to request to join. If a parent is found to have falsified a request, the league will investigate and the team in which the player is rostered will become ineligible until resolved.

  3. Once accepted, complete the NCJLA Play Out of Area Disclosure Online Form on the NCJLA website.

  4. After receiving documentation of the approval from both club Presidents, register your child for the new club.  If the request for release was denied, submit a request for a Petition for Play Out of Area form to execdirector@ncjla.org.

    All forms listed above are available to complete on the NCJLA website under the Club Administrators tab. Please visit the NCJLA Documents folder>Help & Support>Club Best Practices for examples of club board resources used to navigate this process.

    Clubs are required to complete the following steps should a player request to play out of area or to be accepted:

  1. Communicate with the other club president in a timely manner.

  • NCJLA recommends that communication be in writing and be time/date stamped. Email communication is prefered.

  1. Complete and submit "Release to Play or Acceptance Forms" to the NCJLA

  2. Communicate with the parents in a professional manner and provide an answer to their requests within 5 days (120 hours) of receipt.

  3. Require players from another club or from out of area to complete the forms above BEFORE they are allowed to register with their club.

  4. Participate in arbitration with the NCJLA and parents should there be a conflict. Should a conflict between club presidents, parents, or coaches arise that can not be solved through arbitration with the NCJLA designee, the matter will be submitted to the NCJLA Board of Directors for review and a final determination will be made. NCJLA Board decisions are final and can not be appealed.

     Consequences for Violation

    NCJLA staff will verify all team rosters after the second Saturday in Feb when they are submitted to the NCJLA. If a team is found to have players on the roster that were a) on another clubs roster in a previous season or b) from another club’s zip code the TEAM ROSTER will be flagged for review.  If a Release to Play or Acceptance Form is not on file for that player, the entire team will be designated as ineligible because of a roster violation and all games will be forfeits until the correct forms are submitted. After APRIL 1st, rosters are locked, and clubs must then use the petition process. 

    If all forms are not submitted the remaining games scheduled for the non-compliant team will be recorded as a forfeit, 1-0 in favor of the non-offending team. The opponents of the non-compliant team will not be penalized for not meeting the minimum game count should they decide to not play a non-compliant team.  If the non-compliant team is an A or HS level team they will not be eligible for seeding in the playoffs and will be moved to the lowest spot in the flighted tournament. The team may still play in the flighted tournament but all of their games in the flighted tournament will be recorded as forfeits. If the non-compliant team is B or 8U level they will be allowed to participate in their end of season event but all games played will be recorded as a forfeit, 1-0 in favor of the non- offending team.

    Consequences for failure to follow the NCJLA Operations Guide are listed in the NCJLA By Laws.

    All rights reserved. Use of NCJLA materials are limited to the NCJLA approved activities only. NCJLA Clubs and outside organizations must request permission from the NCJLA.


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