13. Submitting Team Rosters
All NCJLA teams must submit team rosters prior to participating in games or events. If a team’s roster is not complete or accurate in the NCJLA system within 72 hours of the team’s first NCJLA game, the game will be cancelled, due to the significant liability to the club and the league.
All rosters must include the following for each player, coach or team manager: (HERE)
US Lacrosse membership numbers and valid expiration date
First and last name of the player
Address zip code
Phone number for emergencies
Email address for the parent/guardians
Type of participant: coach or player
Date of Birth
Name of the NCJLA team
Position: Coach, Asst coach, Player or Manager
- Jersey number
Boys and Girls 10UA, 12UA&B, 14UA&B and HS Teams
Boys and girls team rosters listing players, coaches, assistant coaches, and team managers can be submitted anytime up to the second Saturday in February. Rosters may be resubmitted with updates or additions after the mid-February deadline until April 1st when rosters lock. The NCJLA recommends no more than 24 players on a roster. Rosters must be complete, and accurate before the games start. Teams that do not have complete and accurate rosters submitted may be notified and required to remedy within 48 hours of the game. If the team fails to remedy officials will be canceled and the game will be recorded as a forfeit of 1-0. The team will have 5 calendar days to remedy or the forfeit will be locked.
Boys and Girls 10UB and 8U Teams
Boys and girls team rosters listing players, coaches, assistant coaches, and team managers can be submitted anytime up to the first Saturday in March. Rosters may be resubmitted with updates or additions after the mid-February deadline. There is no maximum number of players for a roster at this level but the NCJLA recommends 10-12 players to provide adequate playing time. Rosters must be complete, and accurate before the games start. Teams that do not have complete and accurate rosters submitted may be notified and required to remedy within 48 hours of the game. If the team fails to remedy officials will be canceled and the game will be recorded as a forfeit of 1-0. The team will have 5 calendar days to remedy or the forfeit will be locked.
Clubs are strongly encouraged to provide coaches and parents with a copy of the NCJLA Eligibility section of the Operations Guide. This section outlines the age divisions, policies for playing up or down an age division, switching teams, being a guest player for another team etc. The NCJLA Operations Guide Eligibility section can be found HERE.
Roster Submission Instructions
The NCJLA provides a roster spreadsheet template with the required fields. Here is the link to instructions on loading rosters: How do I prepare our team rosters to be loaded on the NCJLA website? And the link for the roster template.
US Lacrosse Membership
For insurance purposes, the NCJLA requires that all players, coaches and assistant coaches be members of US Lacrosse through the end of the season. These membership numbers must be included for every player and coach on the roster. Clubs tend to collect US Lacrosse membership information in one of three ways:
Require players to register directly with US Lacrosse and submit their membership number to their club registrar.
Use League Athletics for registration and build in automatic US Lacrosse membership at the time players register, so they are registering for the club and with US Lacrosse at the same time. (The NCJLA highly recommends this approach.)
Format a group membership registration form with all player and coach information and submit that to US Lacrosse for group processing. (Be advised this process can take between two to four weeks, so plan accordingly, email the regional rep for NorCal)
Click here for more on US Lacrosse membership.
Bollinger Insurance provides coverage via US Lacrosse membership.
Roster Changes, Late Additions, Jersey Number Updates
New players, jersey numbers, additional coaches, and assistant coaches can be added by completing and submitting the Team Member import template to email@example.com. Click here for instructions. Submit roster changes to NCJLA no less than 72 hours before a game.
Rosters will be "locked" as of April 1. After that date any changes to a roster must be approved by the NCJLA Board of Directors via a petition. The NCJLA recognizes that clubs may continue to recruit new players during the season. Send roster petition detail to the NCJLA executive director, email firstname.lastname@example.org.
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